How to Win the PACAF Aviation Squadron Administrative Support Contract

Introduction

The United States Air Force (USAF) is looking for qualified contractors to provide non-personal administrative services in support of the Headquarters Pacific Air Forces (PACAF) Aircrew Standardization and Evaluation (A3TV) program. This is a great opportunity for companies that have experience in providing flying squadron functional support, such as operations training, operations standardization and evaluation, unit deployment management, and operations group and evaluation administration. In this article, we will provide some background information on the PACAF A3TV program, the details of the request for quotation (RFQ), the benefits of participating in this opportunity, and the challenges that potential bidders may face. We will also explain how GDI Consulting can help you prepare a winning proposal for this contract.

Historical Background

The PACAF A3TV program was established in 2010 to provide oversight and guidance for the standardization and evaluation of aircrew training and readiness across PACAF units. The program is responsible for ensuring compliance with USAF and PACAF directives, policies, and procedures, as well as conducting inspections, evaluations, and assessments of aircrew performance and proficiency. The program also supports the development and implementation of training programs, curricula, and syllabi for aircrew members and instructors. The PACAF A3TV program covers eight PACAF locations in three countries: Eielson Air Force Base (AFB), Alaska; Joint Base Elmendorf-Richardson (JBER), Alaska; Joint-Base Pearl Harbor-Hickam (JBPHH), Hawaii; Osan Air Base (AB), Republic of Korea (ROK); Kunsan AB, ROK; Kadena AB, Japan; Yokota AB, Japan; and Misawa AB, Japan.

The contract had a base period of one year with four one-year option periods, The contract required the contractor to provide 105 full-time equivalents (FTEs) of administrative personnel to support the PACAF A3TV program at the eight PACAF locations. The contractor was responsible for performing various tasks such as scheduling and training functions, standardization and evaluation functions, security management functions, deployment management functions, and group level standardization and evaluation functions.

RFQ Description

The USAF issued a request for information (RFI)/sources sought (SS) notice on March 8, 2022, to solicit feedback from potential contractors on their capabilities and interest in providing administrative services for the PACAF A3TV program. The RFI/SS notice was not a solicitation for proposals, but rather a market research tool to identify competition, qualified potential sources, and promote full and open competition. The RFI/SS notice stated that the USAF intends to issue a request for quotation (RFQ) for the PACAF A3TV program in the near future. The RFQ will be a competitive small business set-aside under NAICS code 561110 (Office Administrative Services) with a size standard of $8 million.

The RFQ will require the contractor to provide non-personal administrative services in support of the PACAF A3TV program at the eight PACAF locations. The contractor will be required to provide 105 FTEs of administrative personnel with various qualifications and certifications depending on their roles and responsibilities. The contractor will be responsible for performing the same tasks as the current contractor, such as scheduling and training functions, standardization and evaluation functions, security management functions, deployment management functions, and group level standardization and evaluation functions. The contractor will also be required to use various software applications such as Patriot Excalibur (PEX) and Graduate Training Integration Management System (GTIMS) to manage aircrew data and records.

The RFQ will have a solicitation number of RFQ1634691. The RFQ will have a base period of one year with four one-year option periods. The estimated value of the contract is $33 million. The RFQ will be posted on SAM.gov, the official website for federal government procurement opportunities.

Who Should Participate

This opportunity is ideal for small businesses that have experience in providing administrative services to USAF or other military flying units. The potential bidders should have a proven track record of delivering high-quality services that meet or exceed the USAF’s standards and expectations. The potential bidders should also have a strong understanding of the USAF’s policies, procedures, and regulations regarding aircrew training and readiness. Additionally, the potential bidders should have access to qualified and certified personnel who can perform the required tasks at the eight PACAF locations. The potential bidders should also have the capability to use the software applications such as PEX and GTIMS that are essential for the PACAF A3TV program.

The Challenges

The PACAF A3TV program is a complex and demanding program that requires a high level of expertise, professionalism, and reliability from the contractor. The contractor will have to deal with various challenges such as:

• Managing a large and diverse workforce across multiple locations and time zones
• Ensuring compliance with USAF and PACAF directives, policies, and procedures
• Maintaining accurate and timely aircrew data and records
• Coordinating and communicating effectively with PACAF A3TV staff and other stakeholders
• Adapting to changing requirements and priorities
• Providing contingency support in case of emergencies or contingencies

Conclusion

The PACAF A3TV program is a valuable opportunity for small businesses that have the capability and experience to provide administrative services to USAF flying units. The program offers a long-term contract with a significant value and a potential for repeat business. However, the program also poses significant challenges that require careful planning, preparation, and execution. Therefore, potential bidders need to have a clear understanding of the program’s scope, requirements, and expectations, as well as a competitive strategy to win the contract.

GDI Consulting is your trusted partner for winning government contracts. Contact us today at www.gicwins.com to find out how we can help you win the PACAF A3TV contract.